Mail Scanning, Seattle Scanning - Your Secure Solution

Enhanced Efficiency

Infusing your operations with digital mail scanning significantly amplifies overall productivity and efficiency. By eliminating the downtime associated with manual sorting and document search, a streamlined workflow becomes the new norm, fostering a more proficient work environment.

• Boosts overall workflow efficiency

• Minimizes operational downtime

• Stimulates productivity by eliminating manual sorting

• Ensures easy access to documents via digital search

• Saves time and labor costs associated with physical mail management

Improved Security

With Liberty Scanning's secure digital mail processing services, the security of your business communications is massively enhanced. Our precise procedures not only streamline your mail delivery, but also ensure the safeguarding of crucial and confidential business data.

• Maximal security with comprehensive, carefully controlled mail scanning

• Safeguarding of sensitive business data, maintaining confidentiality

• Strong protection against security threats, both physical and digital

• Reduction in the likelihood of data theft or unauthorized access

• Reinforcing the security and integrity of your organizational communication

• Individual logins to the Liberty Vault as your Digital Mailbox

Privacy Protection

Privacy protection is paramount in our digital mail scanning services. Through digitization, we safeguard your sensitive information, assure confidentiality, and prevent unauthorized access, making it a reliable tool for maintaining privacy.

• Preservation of privacy with each scanned document.

• Advanced encryption methods to prevent unauthorized access.

• Secure storage and handling of sensitive data.

Top Reasons to Digitize Your Mail

The shift to mail digitization brings a wealth of benefits to businesses of all sizes. From streamlined workflow to preserved privacy, it is an ideal solution in the digitally focused era.

Mail digitization significantly decreases office clutter, enhances security, and improves efficiency, ultimately saving businesses significant time and resources.

Mail digitization is no longer a luxury, but a necessity. Experiences such as misplaced documents, overflowing mailrooms, and time drain associated with traditional mail management are some of the top reasons to consider going digital.

Minimize Lost Employee Time

The adoption of bulk mail scanning can drastically reduce lost employee time. It eliminates the laborious task of manually sorting and managing mail, freeing your employees to focus on other important tasks, thereby improving work efficiency and the overall employee performance. Each employee will get the proper links emailed to them so their security is never compromised.

• Streamlines the mail management process.

• Allows employees to dedicate their time to more critical tasks.

• Boosts employee productivity and performance.

• Ensures immediate and easy access to important mail documents.

• Secure login for each employee

Eliminate Misplaced Documents

Digital mail scanning eradicates the risk of misplaced documents, increasing access and visibility. It optimizes workflow through real-time tracking and ensures easy retrieval of critical documents, minimizing downtime.

• Digital Mail Scanning: Helps in detailed document tracking, enhancing workflow management.

• Easy Access: Scanned documents can be retrieved quickly and efficiently, curbing loss of important data.

• Critical Reports Safeguarding: Loss of vital reports is mitigated through consistent and secure mail scanning.

• Digital Mailbox: The Liberty Vault serves as your own personal secure digital mailbox. Allowing you to retrieve all personal mail, such as print, photos, and private letters.

Be Prepared for Emergencies

Time-sensitive mail can come to a grinding halt during emergencies, disrupting operations. Digital mail scanning ensures key communication continuity. It assures that offices always have access to crucial documents quickly and efficiently, fortifying business resilience during crises.

• Ensures continuous access to crucial mail documents during emergencies

• Reduces the risk of business disruption caused by physical emergencies such as fires or flooding

• Easily retrievable digital mail archives assist in quick decision-making during crises

• Helps to speed up recovery after an emergency due to easy accessibility and organization of mail documents

• Fortifies business resilience by maintaining continuous communication flow.

Mitigate the Risk of Fire and Natural Disasters

Safeguarding vital records becomes paramount during disasters. Through diligent mail scanning and digital archiving, companies ensure crucial information remains easily retrievable, alleviating the risk of physical mail being irretrievable in fire or natural disasters.

Digital mail processing empowers businesses to be crisis-proof. Protecting physical mail amidst a disaster is an uphill battle, whereas digitally archived mail ensures continuity and uninterrupted workflow, regardless of the situation.

Mail scanning plays a pivotal role in dispute resolution and recovery post-disaster. The digital storage of our mail scanning service enables easy access to documents, promoting efficiency and order during a devastating scenario.

Address Flooding and Pipe Bursting

Mail scanning safeguards valuable, irreplaceable documents from potential water damages, such as flooding or pipe bursts. Digital preservation ensures your records weren't submerged nor destroyed and everything remains intact and indexed

Proactively managing potential disasters, mail scanning converts physical mail into digital format. It significantly reduces the risk of content loss in water-related incidents, keeping your business operations uninterrupted.

By transitioning to a virtual mailroom, you're investing in prevention. Avert the risk of losing critical data due to unexpected water damages by embracing our mail scanning services and secure your company's mission-critical documents.

Reduce Office Space Clutter

Mail scanning plays a pivotal role in minimizing office clutter, aiding employees in maintaining an orderly workspace. It reduces the physical storage required for traditional mail, thereby making room for productivity.

Mail scanning also helps in office space maximization by converting physical documents into digital format. Your office space is now free from stacks of mail, promoting optimization of the workspace.

Ensure Compliance with Retention Policies

With Liberty Scanning's mail scanning service, you're not just decluttering, you're also future-proofing your business against unexpected regulatory changes. The digitization process ensures your documents remain accessible and easily searchable, aligning with the strictest of document retention policies.

Our mail scanning processes are designed to seamlessly fit with your retention policies. We don’t just provide a digital copy of your mail; we ensure it's stored, indexed, and managed according to your established regulations.

Liberty Scanning's services make compliance less of a chore. Never lose sleep over an audit — your digitized mail, safely archived and methodically indexed, enables your company to meet compliance norms effortlessly.

How Our Mail Scanning Services Work

At Liberty Scanning, we meticulously open and scan each piece of mail received, leveraging the power of OCR and auto-color technologies to ensure every document, regardless of its condition, is accurately captured in digital form, ready to be sent directly to the relevant department.

From receiving your physical mail to its transformation into a digitized, indexed file, our process is methodical and precise. Mail is indexed by customer or employee name before the digitized data is converted into a PDF format, ensuring easy accessibility and efficient archival.

Comprehensive Document Scanning

At Liberty Scanning, every piece of mail undergoes a rigorous digitization process, safeguarding your documents while enhancing accessibility. Our comprehensive mail scanning approach leaves no stone unturned, ensuring optimal document management.

Detailing document digitization, we dive into each aspect of mail scanning. From opening each mail piece to Auto-Color PDF formatting, we've got it all covered. Our process enables swift, secure digitization - keeping your mail organized and readily accessible.

Liberty Scanning's holistic approach to document imaging is your guarantee of coverage. Every process, from indexing by customer name, to double-sided scanning, OCR, and sorting by employee names, has been meticulously designed. We push the boundaries of conventional mail handling to offer you seamless, paperless efficiency.

Industries We Serve

At Liberty Scanning, we offer industry-centric solutions tailored to the unique needs of diverse fields. We cater extensively to sectors such as investment firms, financial institutions, law firms, insurance companies, enterprise businesses, and real estate firms, making us a trusted partner in their digital mail management.

With a broad clientele that spans multiple sectors, Liberty Scanning has made significant strides in offering specialized mail scanning services. Our insight into varying industry norms and regulations ensures we deliver secure, efficient, and compliant digital mail solutions across the board.

Investment Firms

Liberty Scanning creates specialized mail scanning solutions to meet the rigid requirements of Investment firms. Our services blend expert competence with industry-leading technology for seamless mail management.

We understand investment firms handle sensitive information daily. Hence, our secure mail scanning services are tailored exclusively to uphold confidentiality while expediting operational efficiency.

Investment firms can now transform their mail processing through Liberty Scanning. We create tailor-made services that reduce paperwork, streamline mail management, and protect privacy, enhancing your firm's productivity.

Financial Institutions

Our mail scanning services are specifically designed to optimize the operations of financial institutions. By transforming physical mail into manageable digital formats, we facilitate quicker and more efficient communication.

We focus on creating a tailored mail scanning service for financial institutions, identifying their unique requirements to provide a solution that enhances privacy, security, and overall operational efficiency.

Law Firms

Liberty Scanning caters to law firms, offering secure mail management solutions designed to handle sensitive documents. We are committed to boosting operational efficiency without compromising privacy or integrity.

Our mail scanning services enable law firms to say goodbye to misplaced documents, offering reliable archiving for rapid retrieval. We believe in fueling productivity by managing the task of mail processing for you.

Security is paramount in our mail scanning procedures for law firms. We ensure every mail document goes through our rigorous security process, whether it's a legal notice, confidential client letter, or internal communication.

Insurance Companies

For securing sensitive insurance data, Liberty Scanning offers tailored mail processing services. With our rigorous protocols, you can trust us with your crucial correspondence and confidential documents, enhancing data protection.

Specifically designed for insurance companies, our mail scanning offerings can streamline your mail operations immensely. Our seamless process transforms your physical mail into digital format, allowing quick access and efficient management while reducing errors and loss.

Enterprise Businesses

We understand the unique mail-processing needs of large enterprises. Our comprehensive mail scanning solutions transform physical correspondence into searchable, secure digital files, thereby facilitating seamless communication and information retrieval.

Being saddled with excess physical paperwork can be a major hurdle for efficient office operations. Our mail digitization service systematically reduces clutter, paving the way for an organized, productive workspace.

Our cutting-edge scanning technology and meticulous process adapt perfectly to the high volumes of mail typically processed by enterprise businesses. We're not just about scanning, we're about transforming your mail management practices for the better.

Real Estate Companies

The transition to digitized mail significantly enhance mail management practices in the Real Estate domain. It simplifies the process of document retrieval, utilization and cuts down the risk of misplaced hard-copy documents.

With Liberty Scanning's high-quality, double-sided scanning and precise indexing, Real Estate firms can streamline their mail handling while also protecting sensitive information, enabling them to focus on key business tasks.

Flexible Pickup and Delivery Options

Liberty Scanning provides flexible and personalized pickup and delivery options, created with your convenience in mind. You can establish a schedule that best suits your business needs, whether it's daily, weekly, or monthly.

• Tailored pickup and delivery schedules

• Options to suit daily, weekly, or monthly needs

• Optimal convenience and flexibility

• Service delivery coordinated with your workflow

Competitive Pricing and Billing Transparency

We ensure affordable solutions for all businesses with its competitive pricing. Our tailored service packages fall within your budget while providing efficient mail management services.

We practice clear and honest billing with no hidden fees or surprise charges. All expenses are documented and explained upfront, maintaining complete transparency in our billing system.

• Bespoke service packages tailored according to client's budget

• Efficient mail management services within affordable price range

• Transparent billing with no hidden fees or unanticipated charges

• Detailed expense documentation along with upfront explanation

*** Liberty Scanning does not act as a mail center such as UPS, USPS, FedEx, Staples, PostNet, or any other mail or shipping center. We do not ship or receive mail or packages directly for clients. We only pick up mail from their facility or where we are authorized to pick up mail for scanning purposes.***